OneVault Multi-Data Archiving
Secure Multi-Data Archiving from a Single Interface
OneVault provides archiving and records management that supports the proliferation of communication systems people use in their jobs every day. Email, instant messaging, team collaboration spaces and voicemail just to name a few. With OneVault you get a single interface to manage retention across diverse systems. Communication records now are centralized in an independent platform that makes it easy to orchestrate consistent policies for retention, access and data cleanup. The single pane of glass for managing and working with records makes e-Discovery process secure, accountable and best of all, intuitive to use.
OneVault incorporates the powerful features of our stand-alone archiving solutions (Message Vault, StoneScribe and MediaScribe) but now under a single pane of glass in an intuitive, secure and scalable system. Start with email, expand as new systems are adopted where retention will either be required for compliance or just for ensuring access to de-facto operational commitments. OneVault is your single archiving platform to address most popular data types:
Email: Microsoft Office365, Microsoft Exchange, Google Gmail, PST and EML historical files
Instant Messaging: Cisco Jabber (via cloud or on-premise systems)
Team Collaboration: Microsoft Teams, Cisco Teams
Video Conferencing: Zoom, Webex and Microsoft Teams meeting recordings
Audio & Video: Cisco Unity Connection voicemails, MP3, MP4 and MP4A
OneVault balances usability with security and accountability
OneVault’s intuitive interface makes it easy for designated personnel to run discovery searches. The powerful database technology and indexing engine makes it fast and easy to locate the records needed in a timely manner. Legal, Compliance and Operations are assured of consistent application of retention policies across all your data types. The cloud-based platform reduces the load on IT resources while also providing additional business continuity support.
- Quickly locate multiple record types from one intuitive interface.
- Access to data is controlled according to managed user security levels.
- Secure, effective retention built for today’s agile environment.
- Keyword SmartActionsTM & Workflows and tagging automate notification and review workflows.
With OneVault, your data is automatically archived into a tamper-proof system that provides defensible chain of custody. Just as important, archived data is decommissioned and shredded at the end of its lifecycle.
Encrypted Tamper-Proof Archiving
- Keep data in real-time, complete with context and attachments.
- OneVault encrypts your data for an additional layer of security. No one can view or access your data except designated managers via the OneVault application.
- With OneVault you can prove to auditors, clients and other stakeholders that your data is securely archived, protected and destroyed according to your organizations policies & standards.
Reduce Risk & Meet Compliance Requirements
- Effectively mitigate risk while meeting industry regulations and corporate policies.
- Meet compliance requirements. These commonly are driven by FINRA, FOIA, FERPA, SOX, HIPAA, GDPR, CCPA & more.
- Address common legal needs to manage data on litigation holds and provide secure e-Discovery.
A Powerful Tool for Business Continuity & Ransomware Readiness
- OneVault’s cloud architecture provides additional business continuity support, particularly in events where an on-premises network is compromised (e.g., Ransomware) or suffers some other network outage incident.
- The OneVault archive provides immediate access to untainted archived communications records. All data is encrypted and stored in the cloud.
- With a few clicks from an administrator, additional rights can be granted to additional designated staff who need access to prior emails, messages and other data so work may continue during the outage.
Powerful Indexing & Search Reduces Expense
- Slow searches are common in less expensive archiving platforms. The time spent running data searches is the time staff spends on e-Discovery. OneVault’s powerful indexing returns search data in seconds, thereby reducing expense and distraction.
- Communications are retained with helpful context & related attachments.
Proactive Notification & Workflows
- Keyword SmartActions provide alerts, tagging and workflow automation.
- Smart Workflows make communications more actionable with less time and effort.
OneVault is the ideal solution for secure archiving and retention for today’s environments spanning multiple communication systems and data types.