OneVaultMulti-data archiving, retention & e-Discovery platform
Your email. Your chats. Your recordings. Your documents.
Govern data. Secure data.
Find data.
OneVault is an enterprise information archiving and records management platform that brings information governance to every record your organization keeps. It archives your data and communications, applies your retention policies automatically, manages litigation holds, and lets any approved user find what they need in seconds. No IT ticket required.
Your records are never decrypted, not even to search them.
Everything in OneVault stays continuously encrypted, so anyone who reaches the archive without authorization finds nothing they can use.
One archive for every record you have to keep.
OneVault ingests, secures, and makes searchable the full range of records your organization creates, not just email. Email archiving and attachments, chat and instant messaging, video conference recordings, voicemail and other audio, documents and files, and scanned images made searchable with OCR, all governed in one archive.
Records are captured at the source and held in one governed archive. The teams who need answers search it directly, under the roles you assign, and the data stays encrypted the whole time, including while it is being searched.
OneVault runs on Donoma’s Seshat continuous encryption platform, so your archive stays encrypted at all times: at rest, in use, and in transit.
Better outcomes across the organization.
Records, legal, compliance, IT, and finance each get something different out of the same platform.
Protection that doesn’t stop at rest
- Encrypted at rest, in use, and in transit.
- Nothing usable to steal, ransom, or leak.
- Less forensic and notification burden after an incident.
Records management that enforces itself
- Retention applies automatically at ingestion.
- Legal holds tracked system-wide, including overlapping holds.
- Disposition on policy, with proof of what went and when.
- DoD-level secure shredding at end of life.
Streamlined compliance
- Built for HIPAA, GDPR, SOX, 17a-4, FOIA, and more.
- Complete, unaltered records on demand.
- Metadata and chain of custody intact.
Answers in seconds, not weeks
- Approved users run their own searches.
- No IT ticket, no scripting, no training curve.
- Refine, tag, and export in the same session.
Cost that stops climbing
- One platform instead of three point solutions.
- Priced on data volume, not seats.
- No licenses for people who already left.
No gaps from user behavior
- Records kept whether or not someone deleted their copy.
- Captured at source, before anyone can clean house.
- The archive does not depend on people following policy.
The life of a record, from the moment it exists to the moment it is gone.
Created
A message is sent, a call recorded, a file saved.
Captured
Pulled into the archive with its original metadata intact.
Retained
Your policy applies automatically, no one has to remember.
Held
A litigation hold overrides the schedule, including overlaps.
Released
The hold lifts and the original schedule resumes.
Disposed
Destroyed on policy, with proof of what went and when.
Retention requirements vary. Compliance shouldn’t be hard.
Financial and insurance
- SEC 17a-4, FINRA 4510, SOX 802, and FFIEC retention.
- Email, chat, and conferencing, not just email.
- Records produced inside FINRA 8210 response windows.
- Supervision and review under Rules 3110 and 3120.
- e-Discovery for enforcement actions and arbitrations.
Healthcare
- HIPAA documentation: policies, risk analyses, BAAs, incidents.
- State clinical-record schedules, some running decades.
- The full record of care, not just what the EMR captured.
- Usable production for malpractice and billing audits.
Government
- NARA and state records schedules.
- FOIA, Sunshine, and Open Records answered in days.
- Existing request backlogs cleared.
- Per-incident penalties avoided, including personal liability.
K-12 and higher education
- FERPA and applicable state retention schedules.
- Public-records obligations at funded institutions.
- Title IX, conduct matters, and litigation holds.
- Grant records and institutional knowledge kept through turnover.
Intuitive e-Discovery results in seconds.
Most eDiscovery tools run batch searches that take hours or days and require IT or scripting to refine. OneVault starts returning results as you search, across content and not just metadata, with performance that holds up as your archive grows. Refinement, tagging, and export all happen in the same session, by the people who need the answer.
- Searches content and attachments, not just metadata.
- OCR on scanned documents, included as standard.
- Chain-of-custody tracking on every data set you share.
OneVault
HomeContent SearchWorkspaceExport Requests
Content Search
Find content…
| Type | Start date/time | Subject | Sender | Recipients | Retention date |
|---|---|---|---|---|---|
| 3/04/2026 6:19:46pm | policy update | parker@ | tcrist@ | 2/26/2048 | |
| 3/09/2026 9:42:35am | retention policy thread | tcrist@ | parker@, dmeade@ | 3/01/2048 | |
| 2/26/2026 1:54:47pm | policy update | parker@ | tcrist@ | 2/19/2048 | |
| 3/05/2026 11:00:47am | retention policy thread | dmeade@ | shared drive | 2/26/2048 | |
| 3/15/2026 1:23:30pm | policy update | parker@ | parker@, tcrist@ | 3/07/2048 | |
| 3/08/2026 10:13:43am | retention policy thread | rbailey@ | parker@, tcrist@ | 2/29/2048 |
Pick a date range, add the filters that matter, and results start populating across every record type at once. Matches are highlighted in full context, and anything you find can be refined, tagged, and exported in the same session.
The people left.
The licenses didn’t.
Most archiving approaches quietly require you to keep the original application license active in order to retain a former employee’s data. So the mailbox stays licensed. The chat account stays licensed. And the bill grows every year with people who no longer work there.
Option one
Keep paying
Hold a live seat on every platform for everyone who ever left, indefinitely, purely so the records stay reachable.
Option two
Export and hope
Dump the data to files on a drive somewhere. Nobody can search them, no retention policy reaches them, and defensibility is gone.
With OneVault
Move it once
Records live in one governed platform, searchable and policy-managed, with no dependency on the application they came from.
OneVault archiving questions, answered.
The system has an intuitive interface where you choose the date range for your search, then click to select additional search parameters. OneVault makes it easy to flexibly refine search results to quickly produce just the desired information.
No. OneVault can search across multiple archive data types and produce them in a single screen view.
Only the people you say can. Access is established and controlled by you, assigning roles to designated users inside or outside your organization, with the granularity to control who sees what. Donoma personnel never see your data. If a support ticket requires us to look at something, it is done only with you, on a shared screen. Access to data, policies, and other settings is tracked with audit trails throughout.
No. Data in OneVault is encrypted continuously, including while it is being searched, and it is held separately from the source application regardless of where OneVault is deployed. A breach of your email, chat, or conferencing environment does not give an attacker anything readable in the archive.
Records still sitting in the originating platform are governed by that platform’s security, not ours. This is one reason organizations move data into the archive sooner rather than later: the more of your retained record lives in OneVault, the smaller the exposed surface becomes.
OneVault preserves the original metadata at the point of archiving, so the record stays as it was created.
That is not what happens when data is pushed from one system into another. Each hop can obscure or overwrite the original metadata, and once the provenance is gone, so is the defensibility. An auditor asking when a record was created, by whom, and whether anything changed since needs the metadata to answer, not just the content.
Our standard deployment, and the fastest to onboard, is within one of our SOC 2 certified data centers. We also support deployment to public cloud such as AWS or Azure. On-premises deployment is available only for government and approved enterprise deployments, which require additional consumption audit features to be enabled at all times.
OneVault is a subscription service based on the size of the dataset being retained, along with license fees for certain specialty connectors.
No. OneVault operates independent of the data source license or subscription status.
No. OneVault is a tamper-proof repository. If a user deletes data on their computer, it does not impact the retention.
Yes. OneVault will apply and manage varying, and even occasionally overlapping, retention policies accurately. Overlapping policies are often seen with litigation holds, overlapping areas of responsibility, or departmental moves.
No. You can have as many administrators or data reviewers as needed by your organization. They can be internal or external to your domain at no extra cost.
Take control of your records,
for good.
Getting started is straightforward, from small businesses to enterprises and agencies. Connect your systems and OneVault begins capturing new records right away, with your retention policies applied from the first day. Historical data comes in after that, at whatever pace suits you, so nothing is waiting on a migration to finish before the archive starts earning its keep.
SOC 2 certified
Gov Cloud options available
Built and supported in the USA
